Excel: Build a Table That Will Count by Criteria

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Problem: I need to build a summary table using COUNTIF functions. How can I enter one formula that can be copied?

Strategy: Use a cell reference as the second argument in the COUNTIF function. Here's how:

  1. Set up a table below your data and place all the possible values for a column, such as department, in column A.
  2. In column B of the first row, enter =COUNTIF($E$7:$E$62,A1). Note that you should press the F4 key after selecting E7:E62 to make the first range absolute. This will allow you to copy the formula to other rows.
  3. Copy the formula down for the other departments.

  1. Count of records by department.

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